A Problem I've NEVER EVER been able to find an answer for...

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Lyons550

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Joined
Nov 12, 2020
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Ok, first and formost I'm a newbie here so apologies if this has already been answered but as we all phrase things different ways i couldn't find anything similar to my request....so,with that in mind this is an issue that I have encountered many times in my job but never been able to truely address it other than a mix of vlookup and manual checking.

I regulary have 2 x datasets to compare, [set 1] includes requests for support from our team and [set 2] shows people who were already reciving a service from us. Ther are MULTIPLES in both sets.

So what I need to do is identify for each row in [set 1] based on the "Client iD" if there was a "service" active in [set 2] at the time the "request" came through in [set 1]. If there was i'd return "Existing Customer", otherise "New Customer" in the cell with the formula.

I have included examples of both [set] structures below...Also, In additon to understanding the Excel formula, i also need to build this into Powery Query moving forward...so if anyone is able to provide the MCode as well that would be SUPERB!!

Anyway...here are the [sets]...I really hope someone out there is able to help me :)
[SET 1]
Client IdRoute Of AccessOutcomeDate Of Request
000001Referral FormNo Services Provided11/03/2020
000001CommunityFurther Assessment Required08/04/2020
000003HospitalFurther Assessment Required08/10/2020
000004Integrated CareShort Term Support to Maximise Independence15/10/2020
000005CommunityNo Services Provided29/05/2020
000006CommunityFurther Assessment Required07/01/2020
000007HospitalFurther Assessment Required04/08/2020
000008CommunityFurther Assessment Required13/01/2020
000005HospitalFurther Assessment Required22/08/2020
000010CommunityNo Services Provided27/11/2019
000001CommunityFurther Assessment Required05/05/2020
000012HospitalNo Services Provided13/11/2019
000013HospitalNo Services Provided25/11/2019
000014HospitalFurther Assessment Required25/11/2019
000015CommunityFurther Assessment Required06/02/2020
000016CommunityFurther Assessment Required28/11/2019
000007CommunityFurther Assessment Required03/12/2019
000018CommunityFurther Assessment Required04/12/2019
000019CommunityFurther Assessment Required24/10/2019
000020CommunityNo Services Provided30/10/2019
000021HospitalNo Services Provided24/01/2020
000022HospitalFurther Assessment Required27/02/2020
000022HospitalFurther Assessment Required25/03/2020

[SET 2]
Client iDService StatusDate Agreement StartedDate Agreement Ended
000001Current20/Sep/201931/Oct/2019
000001Closed17/Feb/202007/May/2020
000003Closed01/Sep/201931/Aug/2020
000004Closed01/Sep/201931/Aug/2020
000005Current19/Oct/2019
000006Current08/Apr/2019
000001Current06/May/2019
000002Current27/Feb/2019
000009Closed13/Mar/202016/Oct/2020
000010Current03/Nov/2020
000001Current17/May/2019
000012Current28/Apr/2014
000013Current01/Jul/2020
000014Closed14/Jul/202014/Jul/2020
000003Closed26/Mar/202008/Jun/2020
000004Closed20/Jul/202021/Jul/2020
000005Closed22/Aug/202023/Aug/2020
000006Current24/Aug/2020
000001Current24/Aug/2020
000002Current16/Sep/2019
000021Closed03/Feb/202025/Sep/2020
000022Closed03/Feb/202025/Sep/2020
000022Closed26/Sep/202002/Oct/2020

PS I would've pasted as a range however my work PC will not allow me to install add ins to do so, so it's simple .jpegs i'm afraid :cry:
Ian
 

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Lyons550 said:
PS I would've pasted as a range however my work PC will not allow me to install add ins to do so, so it's simple .jpegs i'm afraid :cry:
Click to expand...
you can post a link to the shared excel file with representative source data AND expected result using onedrive, googledrive, dropbox or any similar services
 
Last edited:
Upvote 0
Not really sure what your output should look like. Given your examples, please provide a mocked up solution so that we know what exactly you are looking for.
 
Upvote 0
Hi & welcome to MrExcel.
How about
+Fluff v2.xlsm
ABCDE
1Client IdRoute Of AccessOutcomeDate Of Request
21Referral FormNo Services Provided11/03/2020Existing customer
31CommunityFurther Assessment Required08/04/2020Existing customer
43HospitalFurther Assessment Required08/10/2020New customer
54Integrated CareShort Term Support to Maximise Independence15/10/2020New customer
65CommunityNo Services Provided29/05/2020Existing customer
76CommunityFurther Assessment Required07/01/2020Existing customer
87HospitalFurther Assessment Required04/08/2020New customer
98CommunityFurther Assessment Required13/01/2020New customer
105HospitalFurther Assessment Required22/08/2020Existing customer
1110CommunityNo Services Provided27/11/2019New customer
121CommunityFurther Assessment Required05/05/2020Existing customer
1312HospitalNo Services Provided13/11/2019Existing customer
1413HospitalNo Services Provided25/11/2019New customer
1514HospitalFurther Assessment Required25/11/2019New customer
1615CommunityFurther Assessment Required06/02/2020New customer
1716CommunityFurther Assessment Required28/11/2019New customer
187CommunityFurther Assessment Required03/12/2019New customer
1918CommunityFurther Assessment Required04/12/2019New customer
2019CommunityFurther Assessment Required24/10/2019New customer
2120CommunityNo Services Provided30/10/2019New customer
2221HospitalNo Services Provided24/01/2020New customer
2322HospitalFurther Assessment Required27/02/2020Existing customer
2422HospitalFurther Assessment Required25/03/2020Existing customer
Sheet1
Cell Formulas
RangeFormula
E2:E24E2=IF(SUMPRODUCT((Sheet2!$A$2:$A$100=A2)*(Sheet2!$C$2:$C$100<=D2)*((Sheet2!$D$2:$D$100>=D2)+(Sheet2!$D$2:$D$100=""))),"Existing","New")&" customer"
 
Upvote 0
Fluff said:
Hi & welcome to MrExcel.
How about
+Fluff v2.xlsm
ABCDE
1Client IdRoute Of AccessOutcomeDate Of Request
21Referral FormNo Services Provided11/03/2020Existing customer
31CommunityFurther Assessment Required08/04/2020Existing customer
43HospitalFurther Assessment Required08/10/2020New customer
54Integrated CareShort Term Support to Maximise Independence15/10/2020New customer
65CommunityNo Services Provided29/05/2020Existing customer
76CommunityFurther Assessment Required07/01/2020Existing customer
87HospitalFurther Assessment Required04/08/2020New customer
98CommunityFurther Assessment Required13/01/2020New customer
105HospitalFurther Assessment Required22/08/2020Existing customer
1110CommunityNo Services Provided27/11/2019New customer
121CommunityFurther Assessment Required05/05/2020Existing customer
1312HospitalNo Services Provided13/11/2019Existing customer
1413HospitalNo Services Provided25/11/2019New customer
1514HospitalFurther Assessment Required25/11/2019New customer
1615CommunityFurther Assessment Required06/02/2020New customer
1716CommunityFurther Assessment Required28/11/2019New customer
187CommunityFurther Assessment Required03/12/2019New customer
1918CommunityFurther Assessment Required04/12/2019New customer
2019CommunityFurther Assessment Required24/10/2019New customer
2120CommunityNo Services Provided30/10/2019New customer
2221HospitalNo Services Provided24/01/2020New customer
2322HospitalFurther Assessment Required27/02/2020Existing customer
2422HospitalFurther Assessment Required25/03/2020Existing customer
Sheet1
Cell Formulas
RangeFormula
E2:E24E2=IF(SUMPRODUCT((Sheet2!$A$2:$A$100=A2)*(Sheet2!$C$2:$C$100<=D2)*((Sheet2!$D$2:$D$100>=D2)+(Sheet2!$D$2:$D$100=""))),"Existing","New")&" customer"
Click to expand...
Firstly many thanks for the replies all, much appreciated.

Fluff, This is so close but when I copy the formula down it shows a #SPILL error
[SET 1]
Client IdRoute Of AccessOutcomeDate Of RequestClient Status At time Of Request
1​
Referral FormNo Services Provided
11/03/2020​
#SPILL!​
1​
CommunityFurther Assessment Required
08/04/2020​
#SPILL!​
3​
HospitalFurther Assessment Required
08/10/2020​
#SPILL!​
4​
Integrated CareShort Term Support to Maximise Independence
15/10/2020​
#SPILL!​
5​
CommunityNo Services Provided
29/05/2020​
#SPILL!​
6​
CommunityFurther Assessment Required
07/01/2020​
#SPILL!​
7​
HospitalFurther Assessment Required
04/08/2020​
#SPILL!​
8​
CommunityFurther Assessment Required
13/01/2020​
#SPILL!​

The range will be anything up to 50,000 records for each [SET]
 
Upvote 0
Not sure why you would get a spill error, but if you have that many rows, this should be more efficient.
+Fluff v2.xlsm
ABCDE
1Client IdRoute Of AccessOutcomeDate Of Request
21Referral FormNo Services Provided11/03/2020Existing Customer
31CommunityFurther Assessment Required08/04/2020Existing Customer
43HospitalFurther Assessment Required08/10/2020New Customer
54Integrated CareShort Term Support to Maximise Independence15/10/2020New Customer
65CommunityNo Services Provided29/05/2020Existing Customer
76CommunityFurther Assessment Required07/01/2020Existing Customer
87HospitalFurther Assessment Required04/08/2020New Customer
98CommunityFurther Assessment Required13/01/2020New Customer
105HospitalFurther Assessment Required22/08/2020Existing Customer
1110CommunityNo Services Provided27/11/2019New Customer
121CommunityFurther Assessment Required05/05/2020Existing Customer
1312HospitalNo Services Provided13/11/2019Existing Customer
1413HospitalNo Services Provided25/11/2019New Customer
1514HospitalFurther Assessment Required25/11/2019New Customer
1615CommunityFurther Assessment Required06/02/2020New Customer
1716CommunityFurther Assessment Required28/11/2019New Customer
187CommunityFurther Assessment Required03/12/2019New Customer
1918CommunityFurther Assessment Required04/12/2019New Customer
2019CommunityFurther Assessment Required24/10/2019New Customer
2120CommunityNo Services Provided30/10/2019New Customer
2221HospitalNo Services Provided24/01/2020New Customer
2322HospitalFurther Assessment Required27/02/2020Existing Customer
2422HospitalFurther Assessment Required25/03/2020Existing Customer
25
Sheet1
Cell Formulas
RangeFormula
E2:E24E2=IF(COUNT(FILTER(Sheet2!$A$2:$A$50000,(Sheet2!$A$2:$A$50000=A2)*(Sheet2!$C$2:$C$50000<=D2)*((Sheet2!$D$2:$D$50000>=D2)+(Sheet2!$D$2:$D$50000=""))))>0,"Existing","New")&" Customer"
 
Upvote 0
Wow! Thank you so much @Fluff, much appreciated...never used the FILTER formula before, it works a treat! :) Will now explore M code to see what the equivilant will be in Power Query now...once again many thanks!

Ian
 
Upvote 0
Using Power Query

Book1
ABCDEF
1Merged.1Merged.2Merged.3Merged.4Client iD.1Custom
21Referral FormNo Services Provided3/11/20201Existing
31CommunityFurther Assessment Required4/8/20201Existing
41CommunityFurther Assessment Required5/5/20201Existing
53HospitalFurther Assessment Required10/8/20203Existing
64Integrated CareShort Term Support to Maximise Independence10/15/20204Existing
75CommunityNo Services Provided5/29/20205Existing
85HospitalFurther Assessment Required8/22/20205Existing
96CommunityFurther Assessment Required1/7/20206Existing
102New
1110CommunityNo Services Provided11/27/201910Existing
1212HospitalNo Services Provided11/13/201912Existing
1313HospitalNo Services Provided11/25/201913Existing
1414HospitalFurther Assessment Required11/25/201914Existing
1521HospitalNo Services Provided1/24/202021Existing
1622HospitalFurther Assessment Required2/27/202022Existing
1722HospitalFurther Assessment Required3/25/202022Existing
187HospitalFurther Assessment Required8/4/2020New
197CommunityFurther Assessment Required12/3/2019New
208CommunityFurther Assessment Required1/13/2020New
2115CommunityFurther Assessment Required2/9/2020New
2216CommunityFurther Assessment Required11/28/2019New
2318CommunityFurther Assessment Required12/4/2019New
2419CommunityFurther Assessment Required10/24/2019New
2520CommunityNo Services Provided10/30/2019New
Sheet3


Power Query: 
let
    Source = Table.NestedJoin(Set1, {"Client Id"}, Set2, {"Client iD"}, "Set2", JoinKind.FullOuter),
    #"Expanded Set2" = Table.ExpandTableColumn(Source, "Set2", {"Client iD"}, {"Client iD.1"}),
    #"Merged Columns" = Table.CombineColumns(Table.TransformColumnTypes(#"Expanded Set2", {{"Client Id", type text}, {"Date Of Request", type text}}, "en-US"),{"Client Id", "Route Of Access", "Outcome", "Date Of Request"},Combiner.CombineTextByDelimiter(":", QuoteStyle.None),"Merged"),
    #"Removed Duplicates" = Table.Distinct(#"Merged Columns", {"Merged"}),
    #"Split Column by Delimiter" = Table.SplitColumn(#"Removed Duplicates", "Merged", Splitter.SplitTextByDelimiter(":", QuoteStyle.Csv), {"Merged.1", "Merged.2", "Merged.3", "Merged.4"}),
    #"Changed Type" = Table.TransformColumnTypes(#"Split Column by Delimiter",{{"Merged.1", Int64.Type}, {"Merged.2", type text}, {"Merged.3", type text}, {"Merged.4", type date}}),
    #"Added Custom" = Table.AddColumn(#"Changed Type", "Custom", each if [Merged.1]=[Client iD.1] then "Existing" else "New")
in
    #"Added Custom"
 
Upvote 0
alansidman said:
Using Power Query

Book1
ABCDEF
1Merged.1Merged.2Merged.3Merged.4Client iD.1Custom
21Referral FormNo Services Provided3/11/20201Existing
31CommunityFurther Assessment Required4/8/20201Existing
41CommunityFurther Assessment Required5/5/20201Existing
53HospitalFurther Assessment Required10/8/20203Existing
64Integrated CareShort Term Support to Maximise Independence10/15/20204Existing
75CommunityNo Services Provided5/29/20205Existing
85HospitalFurther Assessment Required8/22/20205Existing
96CommunityFurther Assessment Required1/7/20206Existing
102New
1110CommunityNo Services Provided11/27/201910Existing
1212HospitalNo Services Provided11/13/201912Existing
1313HospitalNo Services Provided11/25/201913Existing
1414HospitalFurther Assessment Required11/25/201914Existing
1521HospitalNo Services Provided1/24/202021Existing
1622HospitalFurther Assessment Required2/27/202022Existing
1722HospitalFurther Assessment Required3/25/202022Existing
187HospitalFurther Assessment Required8/4/2020New
197CommunityFurther Assessment Required12/3/2019New
208CommunityFurther Assessment Required1/13/2020New
2115CommunityFurther Assessment Required2/9/2020New
2216CommunityFurther Assessment Required11/28/2019New
2318CommunityFurther Assessment Required12/4/2019New
2419CommunityFurther Assessment Required10/24/2019New
2520CommunityNo Services Provided10/30/2019New
Sheet3


Power Query: 
let
    Source = Table.NestedJoin(Set1, {"Client Id"}, Set2, {"Client iD"}, "Set2", JoinKind.FullOuter),
    #"Expanded Set2" = Table.ExpandTableColumn(Source, "Set2", {"Client iD"}, {"Client iD.1"}),
    #"Merged Columns" = Table.CombineColumns(Table.TransformColumnTypes(#"Expanded Set2", {{"Client Id", type text}, {"Date Of Request", type text}}, "en-US"),{"Client Id", "Route Of Access", "Outcome", "Date Of Request"},Combiner.CombineTextByDelimiter(":", QuoteStyle.None),"Merged"),
    #"Removed Duplicates" = Table.Distinct(#"Merged Columns", {"Merged"}),
    #"Split Column by Delimiter" = Table.SplitColumn(#"Removed Duplicates", "Merged", Splitter.SplitTextByDelimiter(":", QuoteStyle.Csv), {"Merged.1", "Merged.2", "Merged.3", "Merged.4"}),
    #"Changed Type" = Table.TransformColumnTypes(#"Split Column by Delimiter",{{"Merged.1", Int64.Type}, {"Merged.2", type text}, {"Merged.3", type text}, {"Merged.4", type date}}),
    #"Added Custom" = Table.AddColumn(#"Changed Type", "Custom", each if [Merged.1]=[Client iD.1] then "Existing" else "New")
in
    #"Added Custom"
Click to expand...
Thanks for having an attempt @alansdiman but I think all you've done is merge the two datasets on the [client id] rather than trying to identify for each record in SET 1 wether any of the records for the [Client id] in SET2 were open or active at the time of the [Date Of Request] in SET 1... but thnks for replying. Much appreciated :) Ian
 
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