unable to summarise data as i need it


Posted by amnon on January 21, 2002 12:35 AM

i have a simple spreadsheet set up to record hours worked by people in the company. Each week i create a new sheet, which has people as a column and the number they are booked to as a row. I enter the hours in and from there i calculate summaries of hours worked per person and per job number (CTR).

now, however, i need to produce a summary of hours worked per person per CTR. in the many instances where more than one person book to a specific CTR, my spreadsheet isn't set up to summarise this information, except by going through manually and summing the relevant cells.

Any ideas how to do it, or set up my spreadsheet better? (excluding an involved macro to go thru and do what i am doing manually - my VB skills are minimal)

Posted by Bariloche on January 21, 2002 5:11 AM

amnon,


Have you looked at either using your datasheet or your summary sheet (if they are different) as the source for a Pivot Table? If you are unfamiliar with pivot tables check through the Excel Help to see how to set one up. You can have multiple pivot tables using the same basic data so that you can have almost as many "summaries" as your imagination and data allow.


enjoy



Posted by amnon on January 21, 2002 9:13 PM

thanks - once i figured out how to use them Pivot Tables did the trick nicely