Bloated Excel 2010 File Size

HOOS77

New Member
Joined
Oct 18, 2010
Messages
7
I have multiple Excel files created in Excel 2007 (all cloned from the same master file) which are used by our managers that unexpectedlyl increase in size when saved in Excel 2010 (as .xlsx files in both cases). The amount of data is insignificant and does not vary that much between the various files. Prior to saving in Excel 2010, the files were about 1.1 to 1.3 mb; afterwards, they ballooned to 11 - 12 mb. There are no pivot tables, no macros and no excessive formatting.

I opened the master copy (blank, no data) in Excel 2010 and immediately saved without making any changes and the file increased from 1.11 mb to 12.4 mb !! Files of this size take much longer to open and save which is a major inconvenience to our managers. Interestingly, when I saved as a binary file, the file size dropped to 1.55 mb.

Have searched in vain on Microsoft and other sites for relevant information and found nothing helpful. There has to be a reason for this, but I'm stumped at this point. Any help would be greatly appreciated!

Thanks.
 
Hi,

When a workbook is unexpectedly large, there are two quick ways to check which sheet is probably responsible. One is to press Ctrl+End to go to the end of each worksheet and if you end up in a spot far beyond where you expect, you have likely found the culprit. The other is to delete sheets one by one (saving the file under a different name each time) until the file size drops markedly.

If you have pivot tables then check then trying deleting and recreating Pivot table.

Biz
 
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Thanks for the reply.

There are no pivot tables and I already tried the Control+End with no issues.

The perplexing thing is this file has been in use for a couple of years with no issues. When I saved the master copy in Excel 2010 (making no changes) & it blew up in size immediately, there has to be something about Excel 2010 that's causing it.

But what?
 
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I opened the master copy (blank, no data) in Excel 2010 and immediately saved without making any changes and the file increased from 1.11 mb to 12.4 mb !!
What are some characteristics of this master copy (what do you mean by "blank") - what kind of stuff is in this file? It's troubling behavior you are describing, and offhand no ideas come to mind, but there must be something going on ...
 
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This is a pre-designed reporting file distributed to multiple managers who then enter their data into their own copy of the file. The data is very straightforward financial information (revenue and expense) & not very voluminous. "Blank" in this case refers to the master copy of the reporting file from which individual copies are made and distributed to the managers. It contains no user data, only the input and report structures. It was developed in Excel 2007. I upgraded to Excel 2010 this past summer and did not touch the master copy file until recently when I simply opened it in Excel 2010 and immediately saved it under another name with no changes (both files are .xlsx). The original is about 1.1 mb; the copy is about 12.4 mb. I can't explain how that could happen.
 
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Is the file a Shared Workbook?
 
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Hi,
you can try open and repair (look for the drop down arrow on the open button in the open file dialog).

Other ideas might be to save the file in another format besides xlsx and then re-open and save it in the default format again (from the binary format, 2003 file format, or even to an html format and back to default format). The latter is a repair strategy that sometimes cleans out corruption.

It's all I can think of at the moment ... it would be great if that worked though.
 
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Thanks for the tips on repairing or saving as another file type & then back to default.

Repairing indicated it fixed something, but I could not decipher the information it provided. From looking at the file itself, does not look like anything changed, including the size of the file which was still 12.4 mb.

When saved in binary format, the file size dropped back to 1.55 mb or slightly larger than the pre-problem file size. Unfortunately, when I saved it again in default format, it blew right back up to 12.4 mb. Go figure!

There's obviously still a mystery to unravel, but for now at least I can leave it in binary format and work with that.
 
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I have a report much like the one from the originator of this thread, that until two weeks ago was acting just fine, keeping a 5MB size week to week, then we had the plant managers enter their forecast numbers for the next reporting period, and the file went to 35MB.
I have found nothing yet to fix, but wanted to get into this thread in case it is figured out. I will attempt to report out using the Binary file type to see if the audiance can get what they want from that view.:eeek:
 
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