data validation help

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graham_tyrell

Board Regular
Joined
Jun 9, 2013
Messages
50
Hello All

Can the following be done in Excel.I have 10 groups with 8 people in each group.Using a data validation list can it display all the 10 groups (group 1 ,group 2 ,group 3 etc etc.. down to group 10) in a dropdown box so when a group is selected it shows all the 8 names in a merged cell (8 cells merged)

Is this only possible with VBA.Is formulas possible

Regards

Graham
 

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Enter the groups (say, g1, g2, etc.) in a range (in my test I had 2 groups in N4:N5 and each group had 2 people).

In the adjacent column enter the names of the people using ALT+enter to separate them. So, if the 2 names of the people in G1 are A and B, type A ALT+ENTER B. So, O4 should have
A
B
and O5 should have
C
D.

Now, wherever you want the data validation (I picked N7) specify the valid list as your G1... range (N4:N5 in my test).

Then, in the adjacent cell enter the formula =INDEX(O4:O5,MATCH(N7,N4:N5,0)) Format this cell the same as O4 and you will get the result.


graham_tyrell said:
Hello All

Can the following be done in Excel.I have 10 groups with 8 people in each group.Using a data validation list can it display all the 10 groups (group 1 ,group 2 ,group 3 etc etc.. down to group 10) in a dropdown box so when a group is selected it shows all the 8 names in a merged cell (8 cells merged)

Is this only possible with VBA.Is formulas possible

Regards

Graham
Click to expand...
 
Upvote 0
The cells to show names are not merged to allow the names to appear below each other.

The Data validations E2 and results in G2:G9.

Marty


*
A
B
C
D
E
F
G
*
Group ID
*
Data Select
*
Result
Group 1
Group 1
*
Group 1
*
a
Group 2
Group 1
*
*
*
b
Group 3
Group 1
*
*
*
c
Group 4
Group 1
*
*
*
d
Group 5
Group 1
*
*
*
e
Group 6
Group 1
*
*
*
f
Group 7
Group 1
*
*
*
g
Group 8
Group 1
*
*
*
h
Group 9
Group 2
*
*
*
*
Group 10
Group 2
*
*
*
*
*
Group 2
*
*
*
*
*
Group 2
*
*
*
*
*
Group 2
*
*
*
*
*
Group 2
*
*
*
*
*
Group 2
*
*
*
*
*
Group 2
*
*
*
*

<tbody>
[TD="bgcolor: #CACACA, align: center"]1
[/TD]

[TD="align: left"]Name
[/TD]

[TD="bgcolor: #CACACA, align: center"]2
[/TD]

[TD="align: left"]a
[/TD]

[TD="bgcolor: #CACACA, align: center"]3
[/TD]

[TD="align: left"]b
[/TD]

[TD="bgcolor: #CACACA, align: center"]4
[/TD]

[TD="align: left"]c
[/TD]

[TD="bgcolor: #CACACA, align: center"]5
[/TD]

[TD="align: left"]d
[/TD]

[TD="bgcolor: #CACACA, align: center"]6
[/TD]

[TD="align: left"]e
[/TD]

[TD="bgcolor: #CACACA, align: center"]7
[/TD]

[TD="align: left"]f
[/TD]

[TD="bgcolor: #CACACA, align: center"]8
[/TD]

[TD="align: left"]g
[/TD]

[TD="bgcolor: #CACACA, align: center"]9
[/TD]

[TD="align: left"]h
[/TD]

[TD="bgcolor: #CACACA, align: center"]10
[/TD]

[TD="align: left"]1
[/TD]

[TD="bgcolor: #CACACA, align: center"]11
[/TD]

[TD="align: left"]2
[/TD]

[TD="bgcolor: #CACACA, align: center"]12
[/TD]

[TD="align: left"]3
[/TD]

[TD="bgcolor: #CACACA, align: center"]13
[/TD]

[TD="align: left"]4
[/TD]

[TD="bgcolor: #CACACA, align: center"]14
[/TD]

[TD="align: left"]5
[/TD]

[TD="bgcolor: #CACACA, align: center"]15
[/TD]

[TD="align: left"]6
[/TD]

[TD="bgcolor: #CACACA, align: center"]16
[/TD]

[TD="align: left"]7
[/TD]

[TD="bgcolor: #CACACA, align: center"]17
[/TD]

[TD="align: left"]8
[/TD]

</tbody>

Spreadsheet Formulas

Cell
Formula
G2
{=IF(ROWS(G2:G$2)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G2:G$2))-ROW($B$2)+1),"")}
G3
{=IF(ROWS(G$2:G3)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G3))-ROW($B$2)+1),"")}
G4
{=IF(ROWS(G$2:G4)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G4))-ROW($B$2)+1),"")}
G5
{=IF(ROWS(G$2:G5)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G5))-ROW($B$2)+1),"")}
G6
{=IF(ROWS(G$2:G6)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G6))-ROW($B$2)+1),"")}
G7
{=IF(ROWS(G$2:G7)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G7))-ROW($B$2)+1),"")}
G8
{=IF(ROWS(G$2:G8)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G8))-ROW($B$2)+1),"")}
G9
{=IF(ROWS(G$2:G9)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G9))-ROW($B$2)+1),"")}

<tbody>
</tbody>
Formula Array:
Produce enclosing { } by entering
formula with CTRL+SHIFT+ENTER!

<tbody>
</tbody>


Excel tables to the web >> Excel Jeanie Html" target="_blank"> Excel Jeanie HTML 4
 
Upvote 0
Sheet2

*ABCDEFG
*Group ID*Data Select*Result
Group 1Group 1*Group 1*a
Group 2Group 1***b
Group 3Group 1***c
Group 4Group 1***d
Group 5Group 1***e
Group 6Group 1***f
Group 7Group 1***g
Group 8Group 1***h
Group 9Group 2****
Group 10Group 2****
*Group 2****
*Group 2****
*Group 2****
*Group 2****
*Group 2****

<colgroup><col style="width: 30px; font-weight: bold;"><col style="width: 74.4px;"><col style="width: 64px;"><col style="width: 64px;"><col style="width: 64px;"><col style="width: 73.6px;"><col style="width: 64px;"><col style="width: 64px;"></colgroup><tbody>
[TD="bgcolor: #CACACA, align: center"]1[/TD]

[TD="align: left"]Name[/TD]

[TD="bgcolor: #CACACA, align: center"]2[/TD]

[TD="align: left"]a[/TD]

[TD="bgcolor: #CACACA, align: center"]3[/TD]

[TD="align: left"]b[/TD]

[TD="bgcolor: #CACACA, align: center"]4[/TD]

[TD="align: left"]c[/TD]

[TD="bgcolor: #CACACA, align: center"]5[/TD]

[TD="align: left"]d [/TD]

[TD="bgcolor: #CACACA, align: center"]6[/TD]

[TD="align: left"]e[/TD]

[TD="bgcolor: #CACACA, align: center"]7[/TD]

[TD="align: left"]f[/TD]

[TD="bgcolor: #CACACA, align: center"]8[/TD]

[TD="align: left"]g [/TD]

[TD="bgcolor: #CACACA, align: center"]9[/TD]

[TD="align: left"]h[/TD]

[TD="bgcolor: #CACACA, align: center"]10[/TD]

[TD="align: left"]1[/TD]

[TD="bgcolor: #CACACA, align: center"]11[/TD]

[TD="align: left"]2[/TD]

[TD="bgcolor: #CACACA, align: center"]12[/TD]

[TD="align: left"]3[/TD]

[TD="bgcolor: #CACACA, align: center"]13[/TD]

[TD="align: left"]4[/TD]

[TD="bgcolor: #CACACA, align: center"]14[/TD]

[TD="align: left"]5[/TD]

[TD="bgcolor: #CACACA, align: center"]15[/TD]

[TD="align: left"]6[/TD]

[TD="bgcolor: #CACACA, align: center"]16[/TD]

[TD="align: left"]7[/TD]

</tbody>

Spreadsheet Formulas
CellFormula
G2{=IF(ROWS(G2:G$2)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G2:G$2))-ROW($B$2)+1),"")}
G3{=IF(ROWS(G$2:G3)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G3))-ROW($B$2)+1),"")}
G4{=IF(ROWS(G$2:G4)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G4))-ROW($B$2)+1),"")}
G5{=IF(ROWS(G$2:G5)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G5))-ROW($B$2)+1),"")}
G6{=IF(ROWS(G$2:G6)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G6))-ROW($B$2)+1),"")}
G7{=IF(ROWS(G$2:G7)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G7))-ROW($B$2)+1),"")}
G8{=IF(ROWS(G$2:G8)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G8))-ROW($B$2)+1),"")}
G9{=IF(ROWS(G$2:G9)<=COUNTIF($C$2:$C$80,$E$2),INDEX($B$2:$B$80,SMALL(IF($C$2:$C$80=$E$2,ROW($C$2:$C$80)),ROWS(G$2:G9))-ROW($B$2)+1),"")}

<tbody>
</tbody>
Formula Array:
Produce enclosing { } by entering
formula with CTRL+SHIFT+ENTER!

<tbody>
</tbody>

Data Validation in Spreadsheet
CellAllowDatasInput 1Input 2
E2List*=$A$2:$A$11*

<tbody>
</tbody>

<tbody>
</tbody>


Excel tables to the web >> Excel Jeanie Html" target="_blank"> Excel Jeanie HTML 4
 
Upvote 0
Not sure how to interpret the comment. ;-)

Do you want them to go across or down? If the latter see my comment about copying the format.

graham_tyrell said:
Thanks Tushar

Works great except the names are going across the cell instead of down the cell

Thanks again
Click to expand...
 
Upvote 0
Thanks

I have the following....in D3 & D4 I used A ALT+ENTER B , C ALT + ENTER D
D3 has
A
B
D4 has
C
D.
Data Validation in A5 and formula in B5 =INDEX(D3:D4,MATCH(A5,C3:C4,0))
C3 - Group1
C4 - Group2
When I select A5 (DV) and group1 the cell B5 displays A B (across the cell) instead of
A
B
I need it to display down under each other instead of across the cell

I must be missing something

Thanks
 
Last edited:
Upvote 0
Format the cell so that 'Wrap Text' is checked (right-click the cell | Format Cells... | Alignment tab)
graham_tyrell said:
Thanks

I have the following....in D3 & D4 I used A ALT+ENTER B , C ALT + ENTER D
D3 has
A
B
D4 has
C
D.
Data Validation in A5 and formula in B5 =INDEX(D3:D4,MATCH(A5,C3:C4,0))
C3 - Group1
C4 - Group2
When I select A5 (DV) and group1 the cell B5 displays A B (across the cell) instead of
A
B
I need it to display down under each other instead of across the cell

I must be missing something

Thanks
Click to expand...
 
Upvote 0
When using the ALT+ENTER it works good except for when I remove a name.The cell still remains the same size...When removing names or adding names is there a way to adjust the size of the cell...thanks
 
Upvote 0
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