Turn a 2 column vertical list in to a multi colum horizontal grid - Macro required I think

[needexcelhlp]

Hi,

I need to reformat a list downloaded from Access (now in excel) repeatidly, and the list is large.

I currently have a list with 2 columns, "Investor_Group_Name" and "Investor_LE".

There are thousands of "investor_le", but a number of different LE's will have the exact same Group Name...however the number of LE's any one Group may have varies from 1 to c.30.

I.e.
<TABLE style="WIDTH: 96pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=128 x:str><COLGROUP><COL style="WIDTH: 48pt" span=2 width=64><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17 width=64>Group</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" width=64>LE</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Dog</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Jack Russel</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Dog</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Bloodhound</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Dog</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">British bull dog</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Cat</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Tabby</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Fish</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Parana</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Fish</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">dolphin</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Dog</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Labrador</TD></TR></TBODY></TABLE>


I want to be able to change it so there is only one version of the group name, and all of the related LE's are put horizontally next to it. i.e.

<TABLE style="WIDTH: 277pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=368 x:str><COLGROUP><COL style="WIDTH: 48pt" width=64><COL style="WIDTH: 59pt; mso-width-source: userset; mso-width-alt: 2852" width=78><COL style="WIDTH: 56pt; mso-width-source: userset; mso-width-alt: 2742" width=75><COL style="WIDTH: 71pt; mso-width-source: userset; mso-width-alt: 3437" width=94><COL style="WIDTH: 43pt; mso-width-source: userset; mso-width-alt: 2084" width=57><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17 width=64>Group</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; WIDTH: 59pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" width=78>LE</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; WIDTH: 56pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" width=75></TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; WIDTH: 71pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" width=94></TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; WIDTH: 43pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" width=57></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Dog</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Jack Russel</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Bloodhound</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">British bull dog</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Labrador</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Cat</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Tabby</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8"></TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8"></TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8" height=17>Fish</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">Parana</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8">dolphin</TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8"></TD><TD style="BORDER-BOTTOM: #ece9d8; BORDER-LEFT: #ece9d8; BACKGROUND-COLOR: transparent; BORDER-TOP: #ece9d8; BORDER-RIGHT: #ece9d8"></TD></TR></TBODY></TABLE>

Can Anyone help...oh and I have only just started playing with Macro's this morning....

Many thanks,

Hamish

 

[hiker95]

needexcelhlp,

Welcome to the MrExcel forum.

What version of Excel are you using?


Sample raw data:

Excel Workbook
	A	B	C	D	E	F	G	H	I
1	Group	LE
2	Dog	Jack Russel
3	Dog	Bloodhound
4	Dog	British bull dog
5	Cat	Tabby
6	Fish	Parana
7	Fish	dolphin
8	Dog	Labrador
9
Sheet1

After the macro:

Excel Workbook
	A	B	C	D	E	F	G	H	I
1	Group	LE			Group	LE
2	Dog	Jack Russel			Cat	Tabby
3	Dog	Bloodhound			Dog	Bloodhound	British bull dog	Jack Russel	Labrador
4	Dog	British bull dog			Fish	dolphin	Parana
5	Cat	Tabby
6	Fish	Parana
7	Fish	dolphin
8	Dog	Labrador
9
Sheet1

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code, by highlighting the code and pressing the keys CTRL + C
2. Open your workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code by pressing the keys CTRL + V
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel, open the workbook, and press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Option Explicit
Sub ReorgData()
' hiker95, 05/02/2012
' http://www.mrexcel.com/forum/showthread.php?t=632925
Dim r As Long, lr As Long, nr As Long, n As Long
Dim a
Application.ScreenUpdating = False
lr = Cells(Rows.Count, 1).End(xlUp).Row
a = Range("A1:B" & lr)
Range("A2:B" & lr).Sort key1:=Range("A2"), order1:=1, Key2:=Range("B2"), Order2:=1
With Cells(1, 5).Resize(, 2)
  .Value = Cells(1, 1).Resize(, 2).Value
  .Font.Bold = True
End With
For r = 2 To lr
  n = Application.CountIf(Columns(1), Cells(r, 1).Value)
  nr = Range("E" & Rows.Count).End(xlUp).Offset(1).Row
  If n = 1 Then
    Cells(nr, 5).Resize(, 2).Value = Cells(r, 1).Resize(, 2).Value
  ElseIf n > 1 Then
    Cells(nr, 5).Value = Cells(r, 1).Value
    Cells(nr, 6).Resize(, n).Value = Application.Transpose(Cells(r, 2).Resize(n).Value)
  End If
  r = r + n - 1
Next r
Range("A1").Resize(UBound(a, 1), UBound(a, 2)).Value = a
ActiveSheet.UsedRange.Columns.AutoFit
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm


Then run the ReorgData macro.

 

[hiker95]

needexcelhlp,

oh and I have only just started playing with Macro's this morning....

Training / Books / Sites as of 05/02/2012

MrExcel's Products: Books, CDs, Podcasts Discuss topics related to Holy Macro! Products: Learn Excel from MrExcel, VBA and Macros for Microsoft Excel,Holy Macro! It's 2500 VBA Examples CD, Guerilla Data Analysis Using Microsoft Excel and Excel Knowledge Base CD and the MrExcel Podcasts.
http://www.mrexcel.com/forum/forumdisplay.php?f=19

Getting Started with VBA.
http://www.datapigtechnologies.com/ExcelMain.htm

If you are serious about learning VBA try
http://www.add-ins.com/vbhelp.htm

Excel Tutorials and Tips - VBA - macros - training
http://www.mrexcel.com/articles.shtml

Here's a good primer on the scope of variables.
Scope Of Variables And Procedures

See David McRitchie's site if you just started with VBA
http://www.mvps.org/dmcritchie/excel/getstarted.htm

What is a Visual Basic Module?
http://www.emagenit.com/VBA Folder/what_is_a_vba_module.htm

Ron de Bruin's intro to macros:
http://www.rondebruin.nl/code.htm

Creating An XLA Add-In For Excel, Writing User Defined Functions In VBA
http://www.cpearson.com/excel/createaddin.aspx

How do I create a PERSONAL.XLS(B) or Add-in
http://www.rondebruin.nl/personal.htm

Creating custom functions
http://office.microsoft.com/en-us/excel/HA011117011033.aspx

Writing Your First VBA Function in Excel
http://www.exceltip.com/st/Writing_Your_First_VBA_Function_in_Excel/631.html

VBA for Excel (Macros)
http://www.excel-vba.com/excel-vba-contents.htm

VBA Lesson 11: VBA Code General Tips and General Vocabulary
http://www.excel-vba.com/vba-code-2-1-tips.htm

Excel VBA -- Adding Code to a Workbook
http://www.contextures.com/xlvba01.html

Learn to debug:
http://www.cpearson.com/excel/debug.htm

How To: Assign a Macro to a Button or Shape
http://peltiertech.com/WordPress/how-to-assign-a-macro-to-a-button-or-shape/

User Form Creation
http://www.contextures.com/xlUserForm01.html

When To Use a UserForm & What to Use a UserForm For
http://www.ozgrid.com/Excel/free-training/ExcelVBA2/excelvba2lesson2.htm

Excel Tutorials / Video Tutorials - Functions
http://www.contextures.com/xlFunctions02.html

INDEX MATCH - Excel Index Function and Excel Match Function
http://www.contextures.com/xlFunctions03.html

Excel Data Validation
http://www.contextures.com/xlDataVal08.html#Larger
http://www.contextures.com/excel-data-validation-add.html

Your Quick Reference to Microsoft Excel Solutions
http://www.xl-central.com/index.html

New! Excel Recorded Webinars
http://www.datapigtechnologies.com/ExcelMain.htm

Programming The VBA Editor - Created by Chip Pearson at Pearson Software Consulting LLC
This page describes how to write code that modifies or reads other VBA code.
http://www.cpearson.com/Excel/vbe.aspx

VBA and Macros for Microsoft Excel, by Bill Jelen "Mr.Excel" and Tracy Syrstad

Excel Hacks 100 Industrial-Strength Tips & Tools, by David & Traina Hawley

VBA and Macros for Microsoft Excel 2007, by Bill Jelen "Mr.Excel" and Tracy Syrstad

Excel 2007 Book: you can try this...there is a try before you buy ebook available at this link…

by Stephen/ Bovey, Rob/ Green, John Bullen (Paperback - Feb 11, 2005)
Professional Excel Development

by Rob Bovey, Stephen Bullen, John Green, and Robert Rosenberg (Paperback - Sep 26, 2001)
Excel 2002 VBA: Programmers Reference

DonkeyOte: My Recommended Reading, Volatility
http://www.decisionmodels.com/calcsecretsi.htm

Sumproduct
http://www.xldynamic.com/source/xld.SUMPRODUCT.html

Arrays
http://www.xtremevbtalk.com/showthread.php?t=296012

Pivot Intro
http://peltiertech.com/Excel/Pivots/pivotstart.htm

Email from XL - VBA
http://www.rondebruin.nl/sendmail.htm

Outlook VBA
http://www.outlookcode.com/article.aspx?ID=40

Function Dictionary
http://www.xlfdic.com/

Function Translations
http://www.piuha.fi/excel-function-name-translation/

Dynamic Named Ranges
http://www.contextures.com/xlNames01.html

How to create Excel Dashboards
http://www.contextures.com/excel-dashboards.html
http://chandoo.org/wp/excel-dashboards/
http://chandoo.org/wp/management-dashboards-excel/
http://www.exceldashboardwidgets.com/
http://www.andypope.info/charts/gauge.htm

Excel Dashboard / Scorecard Ebook
http://www.qimacros.com/excel-dashboard-scorecard.html

Mike Alexander from Data Pig Technologies
Excel 2007 Dashboards & Reports For Dummies

Templates
http://www.cpearson.com/Excel/Topic.aspx
http://www.contextures.com/excel-template-golf-scores.html

Date & Time stamping:
http://www.mcgimpsey.com/excel/timestamp.html

Get Formula / Formats thru custom functions:
http://dmcritchie.mvps.org/excel/formula.htm#GetFormat

A nice informative MS article "Improving Performance in Excel 2007"
http://msdn.microsoft.com/en-us/library/aa730921.aspx

Progress Meters
http://www.andypope.info/vba/pmeter.htm
http://www.xcelfiles.com/ProgressBar.html

And, as your skills increase, try answering posts on sites like:
http://www.mrexcel.com
http://www.excelforum.com
http://www.ozgrid.com
http://www.vbaexpress.com
http://www.excelfox.com

 

[needexcelhlp]

Hiker 95...

I think you are a Genius...seems to have worked! I'm currently on Excel 2003, but will shortly be moving on to excel 2007.

Cheers for all the links...A LOT of reading there for me by the looks of things!

Thank you very much!

Hamish

 

[needexcelhlp]

Hiker95,

I have realised that I need the macro to be more complicated!

I also need it to:
1-Group the seperate LE's so than I can make them in to a list
2-Name this grouping the Parents name

I.e.

Parana and Dolphin, when Highligheted would be known together as "Fish". Obviously however, the number of LE's varies, but I only want the group to be as long as the number of LE's, not having any blanks!

Finally, a more excel related question. I am making conditional drop down lists from this information, but I have to scroll through the parent company names. Is there anyway that when I click the down facing arrow to open the drop down option I can type the first letter and it moves to that section of the list? Like they have on internet sites for flight bookings etc.

Cheers,

Hamish

 

[hiker95]

needexcelhlp,

I also need it to:
1-Group the seperate LE's so than I can make them in to a list
2-Name this grouping the Parents name

I.e.

Parana and Dolphin, when Highligheted would be known together as "Fish". Obviously however, the number of LE's varies, but I only want the group to be as long as the number of LE's, not having any blanks!

Finally, a more excel related question. I am making conditional drop down lists from this information, but I have to scroll through the parent company names. Is there anyway that when I click the down facing arrow to open the drop down option I can type the first letter and it moves to that section of the list? Like they have on internet sites for flight bookings etc.

To continue we will need screenshots fo your raw data worksheet, and screenshots of the resutls you are looking for, either in the same worksheet, or in a different worksheet.


To post your data, you can download and install one of the following two programs:
Excel Jeanie
MrExcel HTML Maker

Or, when using Internet Explorer, just put borders around your data in Excel and copy those cells into your post.


If you are not able to give us screenshots:
You can upload your workbook to Box Net,

sensitive data scrubbed/removed/changed

mark the workbook for sharing
and provide us with a link to your workbook.